01892 240 845

info@flossagency.co.uk

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Legal Secretary

Job Category: Financial, Legal & HR
Job Title: Legal Secretary
Job Reference: 12029
Job Location: Tonbridge
Job Salary: £20,000 - £24,000
Job Type: Permanent

Our client, a well established Legal firm based in Tonbridge, is looking for a Legal Secretary to join their team on a full time, permanent basis.

The successful Legal Secretary will be part of the Residential Property team, and will be reporting to the Team Leader. You will be responsible for providing Admin and Secretarial support to your Lawyer, team and the firm in general.

KEY TASKS / JOB RESPONSIBILITIES:

  • Provide all secretarial support for the lawyer, to include preparing accurate correspondence, documents and forms through digital dictation and copy typing in line with the firm’s house style;
    • Answering and making telephone calls and preparing file notes of relevant calls made/taken;
    • Maintaining lawyer diary where appropriate and calendar entries;
    • Managing lawyer’s mailbox and filing/archiving emails as appropriate;
    • Keeping up to date with all documentation filing;
    • Preparing files for closure/archiving and retrieving files from archive where required;
    • When lawyer is out of the office, checking post tray and paying in any cheques received;
    • Arranging appointments, co-ordinating arrangements for visitors, booking meeting rooms and liaising with reception to arrange for refreshments as necessary;
    • Assisting clients in the office when requested;
    • Maintaining regular housekeeping in your network area;
    • Assisting other secretaries throughout the whole firm when own workload permits;
    • Providing cover for reception duties as and when required;
    • Performing other duties commensurate with your position as may be reasonably required.
  • The ideal candidate will have:

    Previous working Legal experience, preferably in Conveyancing
    An ILEX Legal Secretarial qualification (or equivalent)
    Good IT skills
    A fast and accurate typing speed
    An excellent telephone manner

    The working hours are 9am - 5.15pm, Monday to Friday.

    Apply Now