Financial, Legal & HR

Our client a leading company based in Tunbridge Wells are recruiting for an HR & Recruitment Assistant to join their busy team, this role is due to growth within the company, which is a very exciting time to join the business.

You will need to have 2 years plus HR experience in a busy environment with excellent knowledge and understanding of employment legislation and processes.

The role will involve:

• Setting up meetings / diary management
• Recruitment co-ordination – job specs, agency liaison, direct recruitment support e.g. online ads, screening, interview set up and applicant packs
• Employee correspondence – template creation and drafting
• Policy writing / changes in line with business needs and legislation
• Payroll compilation for provision of data to a payroll bureau
• Report creation for management information
• Induction ownership – set up and delivering. Enhancing the employee experience over time
• First point of contact for employee queries
• Employee lifecycle management – offer packs, system set up, induction, probation review management, employee check in and reviews, exit interviews
• Management and further development of the HRIS, People HR which has been newly implemented, ideas and initiatives central to employee engagement
• Project work – wellbeing programme development, HRIS development, presentations / workshops for employees

You will have to show the following:

• Pro-active , positive approach
• Strong skills on Power Point, Word and Excel
• Confident communicator – written and verbal
• Minimum 2 years’ experience in HR role
• Good understanding of employment legislation and processes
• A flexible approach

Accounts Payable Assistant

We have an exciting opportunity with a leading medium sized company based in outstanding offices just outside Uckfield, due to company growth they are looking for an accounts payable assistant to join the busy team.

You will need to show the following:

- 6 months plus experience within an accounts payable role/team
- Highly numeric, experience of using in house systems
- Strong attention to detail and problem-solving skills.
- PC Literate
- Experience of using in house systems
- Strong problem-solving skills.
- Ability to manage own work, prioritising and managing multiple projects to meet
deadline

You will be asked to:

- Inputting suppler invoices onto the system to ensure their prompt payment
- Keeping record of invoices sent to Auditors
- Contacting suppliers for missing invoices
- Filing and scanning invoices daily
- Undertakes supplier account reconciliations
- Makes adjustments, handles queries and resolves problems within company guidelines
and policy
- Responsible for BACS runs. Ensuring prompt payment of invoices
- Contacting suppliers for payment details where no remittance advice has been
received.

Please contact Kate at Floss to discuss further

Our client is looking for a junior finance assistant to join their busy team in Tunbridge Wells.

This role would suit a school or college leaver who is good with numbers and looking to start a career in a finance team, having office experience is an advantage but not essential.

The duties will include:

• Reconciliation of supplier payments – in various currencies
• Reconciliation of refunds – in various currencies
• Preparation of BACs payments
• Input of documents onto the SAGE accounting system
• Preparation of Excel invoice documents
• Assist with the month end routine, as required
• Answering the phone and emails and responding to enquiries

You would need to show the following:

• Passionate on starting your career in Finance
• Professional, well presented, punctual and have great communication skills
• Have a willingness to learn
• You have strong numerical skills, demonstrated through academic achievements

Please contact us asap

Objective of the Role

To deliver a professional, business advisory service to various areas of the business. To provide clear, accurate HR advice and solutions on the management of employee relations issues

To build and develop relationships with managers and employees at all levels to provide support and guidance on a range of HR matters and share best practice throughout the business.

Hours

Thirty-five hours per week. However, due to the nature of this role hours may vary in line with the needs of the business.

Employee Relations
•To proactively engage in all Employee Relations issues, ensuring that fair and cost effective solutions are provided at all times to aid the achievement of personal and business objectives.
•To assist with advising Managers on appropriate strategies for managing employee issues in connection with any departmental change, business growth and restructuring exercises.
•Work with the line managers to develop and monitor appropriate employee relations performance indicators, standards and HR working plans.
•To assist in the management and in the interpretation of employment legislation to ensure harmonious working practices.
•To provide HR support including advice and attendance at meetings with managers and employees relating to employment issues including disciplinaries and grievances as and when required and in line with Company policies and procedures.
•To provide the appropriate information to support employees as and when required.
•Manage or assist with relevant ad-hoc projects as required by your Manager.
Sickness Absence and Occupational Health Management
•To ensure managers are taking steps for effective monitoring of sickness trends and remedial action in according with Company policies and to facilitate a proactive approach to absence management to ensure a smooth return to work of employees.
•To effectively manage and monitor occupational health and all sickness absence processes and activity supporting both the manager and the employee throughout.

Employee Development
•To assist in the management of employee development throughout the Company.
•To work with the HR Team and managers to maintain ongoing training and development to ensure consistency of performance and the development of skills and knowledge to meet our business needs.

HR Policies and Procedures
•To contribute to policy and procedure development, monitoring and reviewing, taking into account regulatory requirements and the latest legislation and best practice guidelines.

Managing Diversity
•Ensure all employment activities are in accordance with appropriate equal opportunities legislation.
•Wherever possible continue to develop the awareness of managers and staff in relation to equal opportunities.

General
•Complete all appropriate administration.
•Provide activity reports to your Manager on a monthly basis.
•To deliver workshops on a range of subjects covered by Human Resources.
•To carry out any other additional duties as requested by your Manager from time to time within the scope of your role.

Quality Standards
•To ensure systems and procedures are in place for all activity and fall within the guidelines of the relevant legislation.
•To investigate and respond to relevant issues highlighted by any employee.
•To assess and review standards and implement corrective actions where required.
Cost Management
•As appropriate, monitor relevant expenditure and where necessary, review practices to ensure costs are controlled and that HR activity contributes to the overall profitability of the Company.

Qualifications:
Evidence of experience within the following areas

Essential
• Part CIPD Qualified
• Strong knowledge and conversant with current employment legislation
• Proven evidence of HR generalist experience within a commercial environment
• Strong organisation skills with the ability to manage various workloads whilst working to strict timesscales
• A good working knowledge of Word and Excel
• Experience of using HR systems
• Flexible and adaptable to changing situations
• Strong communication, interpersonal and influencing skills with the ability to build strong working relationships with colleagues.
• Experience of advising and dealing with senior management.
• Demonstrable experience in Employee Relations, working within a fast moving environment.
• Self motivated with a meticulous confident approach to work duties
• Ability to undertake UK travel including overnight stays (limited and on an ad hoc basis)

Desirable
• Fully CIPD qualified
• Educated to ‘A’ Level standard or equivalent
• Experience of working within a similar commercial entity or Call Centre environment.

Objective of the Role

• Sales Ledger, Credit Control and month end reporting ensuring that invoices are raised and cash is received within credit terms.
• UK Sales Ledger accounts including account set up, obtaining signed direct debit mandates, credit control, resolving queries, raising manual invoices and credit notes where necessary and allocating payments received.
• UK Service business invoicing for specific clients and lines of business.
• UK & AWP P&C cash allocation.

Hours

Thirty-five hours per week. However, due to the nature of this role hours may vary in line with the needs of the business.

Main Tasks and Responsibilities

• Ensure that all sales invoices are raised on a regular and timely basis, ensuring that prices are kept up to date and new products set up in Agresso.
• Liaise with Sales team to maintain Sales Register which should form the basis of all regular invoicing.
Cash allocation.
• Maintenance of customer accounts in Agresso, ensuring SAP compliance.
• Responsible for Credit Control of all customer accounts. Sending out statements and chasing by telephone, email or letter to ensure we are receiving payment within our credit terms and that aged debt levels remain within agreed parameters. Regular communication with Sales and Management where problem accounts exist.
• Preparation and posting of monthly Sales Accruals.
• Preparation of Debtor report and bad debt provision for review with the Accounts Receivable manager.
• Opening any new customer accounts ensuring the link between PEWEI & Agresso is set up correctly.
• After each monthly invoice posting check that the direct mail invoices have been coded correctly and nothing has posted to the error account. If not liaise with the management accountant to move them to the correct codes.
• Raise manual invoices for Audit debits and ad hoc policies.
• Prepare monthly direct debit payment files so that Accounts Payable can process.
• Save the direct debit payment file to excel and create the upload file to post payments into SAP.
• Perform auto clearing process each month and manually match all other payments not picked up in this process to ensure ledgers are kept tidy and up to date.
• Create manual payment files for Audit and manually raised invoices.
• Review monthly debtor report and work on collection of any outstanding debt that is not current.
• Maintain a workbook detailing actions for the month with a diary date system for follow up.
• Contact clients not paying by direct debit to obtain payment by cheque and pursue them for a signed mandate.
• Ensure any failed payments are posted back onto the correct sales ledger accounts.
• Work with General Ledger Accountant to identify rejected direct debits in Accounts Payable Suspense account reconciliation.
• Liaise with clients where there has been a rejected direct debit to ensure the issue is resolved and payment of the account is bought up to date.
• Update any communication in the drafts of the customer master file in Agresso.
• Answer incoming calls and assist with queries, copy invoices and general enquiries.
• Liaise with internal departments to ensure a smooth running of the ledgers.
• Document all procedures and keep up to date.
• Responsible for the set-up of any new contracts – work with Accounts Payable to ensure that all necessary administration is completed before start date. Communicate completion or any issues to the business unit and team leaders.

UK Service business invoicing and cash allocation

Other Duties

• Update Accident Exchange statement each month, and perform rebate reconciliation. Raise purchase orders once corresponding invoices are received.
• Answer incoming calls and assist with queries, copy invoices and general enquires.
• To assist with any other additional duties or relevant ad-hoc projects as required by the Accounts Receivable Manger /AR Senior Administrator/ Head of Accounting and Finance Director.
• Keep an up to date list of outstanding actions that need to be resolved in order to perform the functions as described above.
• Ad hoc filing and archiving.
• Assist the Accounts Receivable team with credit control and any other duties as required.
• Document all procedures for the role and keep these up to date.

Qualifications:

• Professional manner and appearance in line with working within a corporate environment
• Mathematics and English GCSE or equivalent
• At least 2+ years direct experience in accounts receivable or general accounting role
• A good understanding of accounting systems & principles
• High level system skills including Excel
• Ability to work with non-finance managers
• Excellent organisation and ability to maintain focus on multitude of tasks
• Able to work under pressure and meet strict deadlines
• Flexible and adaptable to changing situations

Our client, a legal company based in Sevenoaks, are looking for a Receptionist to join their team on a permanent basis.

You will be required to provide good administrative support to the firm through general reception duties, in order to offer the highest quality of service possible. Some general secretarial support will also be required, so you must have good typing and IT skills.

Your duties will include:

Answering and directing calls through a switchboard

Greeting visitors

General admin and use of Outlook calendar

Managing meeting room bookings

Scanning confidential documents

Assisting secretaries throughout the firm with overload typing, documents and attendance notes using digital dictation

The ideal candidate will have:

Previous secretarial skills and reception experience within a law firm

An understanding of a receptionist role in a professional office

A friendly personality and be well organised

Strong organisational skills and be a multi-tasker

An excellent telephone manner with clear and effective communication skills

The hours are 8.30am - 5.30pm, Monday to Friday, with 1 hour for lunch.

Our client, based in central Tunbridge Wells, is looking for a Procurement Officer to join their team on a temporary basis.

You will be reporting to the Development Director, and the purpose of your role will be to ensure all goods and services procured by the organisation are Value for Money, and that policies and legislation are complied with.

Your responsibilities will be:

The ideal temporary Procurement Officer will:

Be educated to degree level

Have advanced Excel skills

Have a proven ability to understand and interpret financial information

Have experience of working in Procurement, particularly in a public sector environment

You must:

Demand quality and excellence in meeting customer needs and expectations.

Be able to work innovatively and creatively.

Be able to represent the organisation externally with key stakeholders such as Government agencies, Local Authorities and partner agencies.

Demonstrate effective interpersonal skills with the ability to communicate effectively with a diverse group of people.

Have good analytical skills.

Have excellent time management skills, and the ability to work in a methodical and organised way, ensuring deadlines are adhered to.

Have excellent communication skills, both oral and written.

Have good attention to detail.

Be self managing.

The hours are 8.30am - 5pm, and part time hours could be considered. This is an immediate start.