Financial, Legal & HR

To provide an accurate, efficient and effective management and administration of Company Compensation (Payroll) and Benefits advice and administration for all Employees.

To assist with any reviews and investigate potential Company benefits

To communicate, promote and implement new and existing benefits.

Responsibilties:

•To provide a professional payroll and benefits service for all employees, whilst also proactively keeping abreast of changes and developments within relevant legislation.

•To produce the monthly salary payments for all Permanent and Fixed Term Contract staff through computerised payroll, ensuring that all deadlines are met.

•To produce monthly additional payments for Permanent, Fixed Term Contract employees and new starters through cheque payments, resolving any underpayments.

•To maintain accurate details on the payroll system, adding new employee information, amending details as required for existing staff.

•To process all Leavers including P45’s.

•To process Company absence via computerised payroll, paying Company sick pay and SSP as appropriate.

•To deal with SMP calculation and payment together with SPP, Adoption Pay, Shared Parental Leave and any relevant enquiries.

•To process Company lunch allowance, car parking, mobile phone deductions, overtime, bonus payments, annual leave bonus and other ad hoc payments and deductions via payroll systems.

•To process bonus payments, the Company’s Business Incentive Scheme payments and other ad hoc payments via payroll systems.

•To produce accurate reports and information for Government departments relating to payroll, taxation etc. ensuring all deadlines are met.

•To produce all necessary reports for the payroll, to include payment proposal, summary by CC, Payment Confirmation, Payroll Processing and sending the Bacs

•Real Time Information – submitting the required data for each payroll

•Processing and checking the HMRC inbound and outbound downloads each month

•To produce ad hoc reports / statistics using the payroll system and Excel as required.

•To set up and communicate new Pensions and AVC’s for new employees, amendment and leavers on payroll systems and pension provider website. To issue relevant paperwork, handling all enquiries and ensuring all deadlines are met.

•To respond promptly to all written and verbal enquiries from members of staff regarding payroll / taxation queries.

Practical experience and evidence is required in the following areas:

• Demonstrable experience of responsibility for administering a payroll in excess of 500 employees

•Knowledge of all aspects of Payroll procedures including statutory payments and deductions and voluntary deductions / court orders

•Current Tax / NI / HMRC legislation

•The ability for manual payroll calculations

•Tax Year End reconciliations

•Understanding of obligations to other departments both internal and external (e.g. management reporting)

•Demonstrable experience of computerised payroll systems

•Excellent written communications skills

•Ability to priortise and manage multiple tasks at a time

•Demonstrate problem solving skills

•Confident dealing with complex numerical information

•Report writing skills

•Self motivated

•Well organized

•Flexible and adaptable

•Resilient

•Diplomatic

•Quality focused

•Strong interpersonal / communication skills at all levels

•Strong team player

Desirable - Evidence of practical experience in the following areas:

•Knowledge of Agresso Milestone 4

•Conversant with Benefits including P11ds

•Educated to A Level / relevant GVNQ standard or equivalent

WE ARE ONLY ABLE TO CONSIDER CANDIDATES FROM AN ENERGY MANAGEMENT BACKGROUND

This is a great opportunity to join a well-established organisation in central Bromley and becoming part of an ever growing team!
• To deal with your own supplier queries by phone and email
• Maintaining systems with accurate data – account details and contract rates
• To monitor and analyse customer data
• Making sure all documents and procedures are kept up to date and making any amendments accordingly
• Management of customer / supplier billing queries
• Creating payment spreadsheets as per customer specifications, whilst dealing with general billing enquiries
• Ensuring that the customer invoice cycle understood and kept updated and validated
• Manage workload using Outlook tasks and ensure emails are processed within dedicated timescales
Experience
• Experience of working with data manipulation and validation
• Advanced IT skills including MS Word and Ms Excel
• A proactive customer service approach and problem solving skills
• Excellent communication skills both written and spoken with a high level of numeracy and literacy
• Strong attention to detail
Hours
Full-time hours - Monday to Thursday 0845-1700 and Fridays 0845-1600!

Our client, based just outside Tunbridge Wells, is looking for a Part Time Finance Manager to join their successful and established team.

They are a young, vibrant agency working within the Pharmaceutical industry, with a vision to be the most valued partner for brand launch.

The job will involve:

- Manage the day to day financial needs of the business including invoicing, payments, wages, pension, bank reconciliation, SAGE management, budgets, cashflow, VAT filing and other legal obligations

- Identify and implementing ways of managing cashflow and getting the best return on any assets

- Liaising with our Accountant for the creation of the year end accounts

- Manage the day to day financial requirements of the business

You will need to show the following:

- Great communication skills

- Strong financial qualifications

- A team player that’s excited by opportunities to innovate and find solutions to meet our growing financial information needs

- Keen eye for detail and highly organised

The job/company offers:

- 2 days a week, 9am - 5.30pm

- 25 days’ holiday

- Excellent company benefits

You will be based at the company's office, just outside Tunbridge Wells. Due to the location of the office you will need to drive and there is free parking

Accounts Payable Assistant

We have an exciting opportunity with a leading medium sized company based in the Ashdown Forest, due to company growth their looking for an accounts payable assistant to join the busy team.

You will benefit from excellent company benefits, they offer staff outstanding training and progression, spacious open planned office on the most beautiful setting in the Ashdown forest.

For the position you will need to have:

-Previous experience within an accounts payable role/team
-Highly numeric, experience of using in house systems
-Strong attention to detail and problem-solving skills.
-Proven analytical skills and ability to prepare concise financial information
-Ability to manage own work, prioritising and managing multiple projects to meet deadlines

You will be asked to:

-Inputting suppler invoices onto the system to ensure their prompt payment
-Making journal adjustments to transaction listing and sending with invoice packs to auditors
-Keeping record of invoices sent to Auditors
-Contacting suppliers for missing invoices
-Filing and scanning invoices daily
-Undertakes supplier account reconciliations
-Makes adjustments, handles queries and resolves problems within company guidelines and policy
-Responsible for BACS runs. Ensuring prompt payment of invoices
-Contacting suppliers for payment details where no remittance advice has been received.

Please contact Kate at Floss to discuss further

Our client, a well established Legal firm based in Tonbridge, is looking for a Legal Secretary to join their team on a full time, permanent basis.

The successful Legal Secretary will be part of the Residential Property team, and will be reporting to the Team Leader. You will be responsible for providing Admin and Secretarial support to your Lawyer, team and the firm in general.

KEY TASKS / JOB RESPONSIBILITIES:

The ideal candidate will have:

Previous working Legal experience, preferably in Conveyancing
An ILEX Legal Secretarial qualification (or equivalent)
Good IT skills
A fast and accurate typing speed
An excellent telephone manner

The working hours are 9am - 5.15pm, Monday to Friday.

Our client, a well established Legal firm based in Sevenoaks, is looking for a Legal Secretary to join their team on a full time, permanent basis.

The successful Legal Secretary will be part of the Residential Property team, and will be reporting to the Team Leader. You will be responsible for providing Admin and Secretarial support to your Lawyer, team and the firm in general.

KEY TASKS / JOB RESPONSIBILITIES:

The ideal candidate will have:

Previous working Legal experience, preferably in Conveyancing
An ILEX Legal Secretarial qualification (or equivalent)
Good IT skills
A fast and accurate typing speed
An excellent telephone manner

The working hours are 9am - 5.30pm, Monday to Friday.

Legal Secretary – Probate

My Client, a multi office legal firm is looking for a Legal Secretary for their expanding Probate department

You will be responsible to manage a caseload of probate files under supervision of the probate manager through a bespoke probate case management system, corresponding at the initial stage with clients, managing responses from third parties, preparation of probate papers and sending out correspondence to the probate registry.

You will be required to:

- Experience with probate caseloads and a basic understanding of probate processes and procedures is beneficial for the role.
- Attend to clients both on the telephone and in person
- Setting up and closing files as well an ensuring the case management system is continually updated
- Excellent IT skills

The company pride themselves on looking after and mentoring their staff, they also offer excellent company benefits and hours

This is a permanent position for a leading insurance services company in the Croydon area.

The role will be supervising a team of 5 colleagues in a busy finance / settlements departments.

You will be responsible for the following:

Supervising the team ensuring that they are working towards deadlines
Validating supplier invoices and ensure that personal claims are checked
Highlighting any payment errors and inaccuracies to line managers
Provide procedural advice to internal customers and suppliers
Manage incoming calls and email from suppliers and provide written reports
Bringing any exceptional invoice issues for the attention of the Head of Procurement
Assisting with loading of data onto systems
Ensure policy data is added manually and accurately
Ensure all correspondence by the team is carried out to the expected standard
Carry out monthly one to one's and annual performance reviews with the team
Organise and manage team meetings
Weekly and monthly management reporting

Ideal candidate:

Educated to A level or degree level desirable
A relevant professional qualification or part qualified
Accounts Payable experience is essential
Team Leader / Manager experience is essential
Excellent communication skills
Good reporting / analytical skills

Hours:

Monday to Friday 0900 to 1700

Our client, a prestigious Legal firm based in Tunbridge Wells, is looking to recruit a secretary, on a temporary basis, for one month, maybe longer.

The ideal candidate will have some previous legal experience, preferably in Property, fast and accurate typing skills and good IT shills.

This position is full time and starts on Mon 4th Sept '17. The hours are 9am - 5.30pm, Monday to Friday.