Financial, Legal & HR

To monitor compliance procedures, systems and controls, where necessary recommend changes and to manage or assist in implementing any action required, ensuring compliance with relevant applicable policies, guidelines and/or regulations.

Hours

Thirty-five hours per week. However, due to the nature of this role hours may vary in line with the needs of the business. Travel may be required within the UK and Ireland and for meetings or conferences at other company sites.

Main Duties

•Support the company’s implementation, management and monitoring of compliance matters
•Deal with ad hoc compliance queries relating Privacy to existing business, new business, new products, new clients
•Working closely with all departments to improve awareness of relevant regulatory requirements
•Escalate issues as necessary to the Head of Department and provide reports on a regular basis and as directed
•or requested, to keep the senior management informed of the operation and progress of compliance efforts.
•Operate in accordance with company and departmental procedures and standards.
•Participate in the development and updating of relevant compliance training materials
•Undertake ad hoc project work in line with the needs of the business as directed by the Head of Legal &
•Compliance.
•Actively contribute to the achievement of team and departmental goals/objectives.

Data Protection
•Is informed of any Incident concerning or that may concern personal data, and reports to RDPO
•Advising on and handling Breach and Data Rights request / reporting both internally and externally and maintaining internal logs
•Knowledge of DC/DP categorization
•Understanding the requirements surrounding Privacy Impact Assessments (PIA). Steer DPIA on local projects under advise of RDPO
•reports to local DP authority if so required by local law in alignment with RDPO
•Deals with providing guidance to business as to how to action rights, requests, public data privacy communications (Privacy Notice, Marketing notices, Legitimate Interest texts) and complaints of local data subjects (employees, C Customers, providers)
•Performs roll out of local awareness and local/regional training, based on plan by RDPO
•Performs second line of control spot checks
•Periodically meets and it’s a point of reference with local management to review/ provide guidance on status of Data Privacy in BU and SOPs
•Monitors local legislation and informs RDPO/BUs ;
•Informs RDPO of status of DP in BU (Including participation in occasional Steerco/ Group call, along with quarterly / monthly reporting on APRP, Data Rights, and Breaches)
•Maintains a constant contact with local Ops, HR, sales , Market Management, OM to discuss DP aspects of their projects

Evidence of essential experience within the following areas

EDUCATION/ / TRAINING/ / QUALIFICATIONS
•A' Level or equivalent qualification and relevant practical industry experience

SPECIAL SKILLS & KNOWLEDGE
•Evidence of proven experience and knowledge within the following areas:
•General Insurance Compliance
•Strong knowledge of legislative and regulatory frameworks in Financial Services
•Detailed knowledge of FCA regulations and legislation which impact on conduct of business in areas of general insurance
•Detailed knowledge of Data Protection legislation
•Experience of providing training and auditing
•Competent user of Microsoft office applications with advanced knowledge and experience of Excel, Word and basic use of PowerPoint.
•Good commercial awareness and customer focused

This is an exciting opportunity for an Interim HR Business Partner to undertake a 1 year fixed term contract with a leading organisation based in Tunbridge Wells.

Reporting into the Head of HR and People Development, the role will involve providing day to day generalist HR support to designated areas of the business.

The organisation is also about to undergo a merger so they are looking for someone who can help deliver the HR Change Management process and support the merger integration.

This role would suit an existing HRBP or an experienced HR Advisor looking to progress their career.

There will be the possibility of the contract being extended further.

Ideally the suitable candidate should be available to start immediately.

Working hours:

Mon to Thu 08:30 to 17:00 with 1 hour for lunch

Fri 08:30 to 16:15 with 45 minutes for lunch

Are you looking for a new challenge within Travel Claims Handling and do you have management / supervisory experience?

To lead, motivate and develop the team to ensure that the quality and standard of service required by the company and our clients is fully realised. To instil and develop an ethos of excellence, empowering staff to meet and exceed their potential. Support the Claims Service Delivery Manager by continually seeking to improve processes, efficiency and the quality of service.

Main Duties:

Performance Management
Communication
Team Management
Coaching and Development
Quality Focus
Planning, budget and cost control
Complaint Management
Call handling
Administration
Health & Safety
Quality Management Systems
KPI's
Ad/hoc duties

Hours of Work - 35 per week - Monday to Friday - 0800 and 1800 on a shift pattern

Excellent benefits.

Our client, based in central Tunbridge Wells, is looking for a Procurement Officer to join their team on a temporary basis.

You will be reporting to the Development Director, and the purpose of your role will be to ensure all goods and services procured by the organisation are Value for Money, and that policies and legislation are complied with.

Your responsibilities will be:

The ideal temporary Procurement Officer will:

Be educated to degree level

Have advanced Excel skills

Have a proven ability to understand and interpret financial information

Have experience of working in Procurement, particularly in a public sector environment

You must:

Demand quality and excellence in meeting customer needs and expectations.

Be able to work innovatively and creatively.

Be able to represent the organisation externally with key stakeholders such as Government agencies, Local Authorities and partner agencies.

Demonstrate effective interpersonal skills with the ability to communicate effectively with a diverse group of people.

Have good analytical skills.

Have excellent time management skills, and the ability to work in a methodical and organised way, ensuring deadlines are adhered to.

Have excellent communication skills, both oral and written.

Have good attention to detail.

Be self managing.

The hours are 8.30am - 5pm, and part time hours could be considered. This is an immediate start.

To provide an accurate, efficient and effective management and administration of Company Compensation (Payroll) and Benefits advice and administration for all Employees.

To assist with any reviews and investigate potential Company benefits

To communicate, promote and implement new and existing benefits.

Responsibilties:

•To provide a professional payroll and benefits service for all employees, whilst also proactively keeping abreast of changes and developments within relevant legislation.

•To produce the monthly salary payments for all Permanent and Fixed Term Contract staff through computerised payroll, ensuring that all deadlines are met.

•To produce monthly additional payments for Permanent, Fixed Term Contract employees and new starters through cheque payments, resolving any underpayments.

•To maintain accurate details on the payroll system, adding new employee information, amending details as required for existing staff.

•To process all Leavers including P45’s.

•To process Company absence via computerised payroll, paying Company sick pay and SSP as appropriate.

•To deal with SMP calculation and payment together with SPP, Adoption Pay, Shared Parental Leave and any relevant enquiries.

•To process Company lunch allowance, car parking, mobile phone deductions, overtime, bonus payments, annual leave bonus and other ad hoc payments and deductions via payroll systems.

•To process bonus payments, the Company’s Business Incentive Scheme payments and other ad hoc payments via payroll systems.

•To produce accurate reports and information for Government departments relating to payroll, taxation etc. ensuring all deadlines are met.

•To produce all necessary reports for the payroll, to include payment proposal, summary by CC, Payment Confirmation, Payroll Processing and sending the Bacs

•Real Time Information – submitting the required data for each payroll

•Processing and checking the HMRC inbound and outbound downloads each month

•To produce ad hoc reports / statistics using the payroll system and Excel as required.

•To set up and communicate new Pensions and AVC’s for new employees, amendment and leavers on payroll systems and pension provider website. To issue relevant paperwork, handling all enquiries and ensuring all deadlines are met.

•To respond promptly to all written and verbal enquiries from members of staff regarding payroll / taxation queries.

Practical experience and evidence is required in the following areas:

• Demonstrable experience of responsibility for administering a payroll in excess of 500 employees

•Knowledge of all aspects of Payroll procedures including statutory payments and deductions and voluntary deductions / court orders

•Current Tax / NI / HMRC legislation

•The ability for manual payroll calculations

•Tax Year End reconciliations

•Understanding of obligations to other departments both internal and external (e.g. management reporting)

•Demonstrable experience of computerised payroll systems

•Excellent written communications skills

•Ability to priortise and manage multiple tasks at a time

•Demonstrate problem solving skills

•Confident dealing with complex numerical information

•Report writing skills

•Self motivated

•Well organized

•Flexible and adaptable

•Resilient

•Diplomatic

•Quality focused

•Strong interpersonal / communication skills at all levels

•Strong team player

Desirable - Evidence of practical experience in the following areas:

•Knowledge of Agresso Milestone 4

•Conversant with Benefits including P11ds

•Educated to A Level / relevant GVNQ standard or equivalent

Accounts Payable Assistant

We have an exciting opportunity with a leading medium sized company based in the Ashdown Forest, due to company growth their looking for an accounts payable assistant to join the busy team.

You will benefit from excellent company benefits, they offer staff outstanding training and progression, spacious open planned office on the most beautiful setting in the Ashdown forest.

For the position you will need to have:

-Previous experience within an accounts payable role/team
-Highly numeric, experience of using in house systems
-Strong attention to detail and problem-solving skills.
-Proven analytical skills and ability to prepare concise financial information
-Ability to manage own work, prioritising and managing multiple projects to meet deadlines

You will be asked to:

-Inputting suppler invoices onto the system to ensure their prompt payment
-Making journal adjustments to transaction listing and sending with invoice packs to auditors
-Keeping record of invoices sent to Auditors
-Contacting suppliers for missing invoices
-Filing and scanning invoices daily
-Undertakes supplier account reconciliations
-Makes adjustments, handles queries and resolves problems within company guidelines and policy
-Responsible for BACS runs. Ensuring prompt payment of invoices
-Contacting suppliers for payment details where no remittance advice has been received.

Please contact Kate at Floss to discuss further

This is a permanent position for a leading insurance services company in the Croydon area.

The role will be supervising a team of 5 colleagues in a busy finance / settlements departments.

You will be responsible for the following:

Supervising the team ensuring that they are working towards deadlines
Validating supplier invoices and ensure that personal claims are checked
Highlighting any payment errors and inaccuracies to line managers
Provide procedural advice to internal customers and suppliers
Manage incoming calls and email from suppliers and provide written reports
Bringing any exceptional invoice issues for the attention of the Head of Procurement
Assisting with loading of data onto systems
Ensure policy data is added manually and accurately
Ensure all correspondence by the team is carried out to the expected standard
Carry out monthly one to one's and annual performance reviews with the team
Organise and manage team meetings
Weekly and monthly management reporting

Ideal candidate:

Educated to A level or degree level desirable
A relevant professional qualification or part qualified
Accounts Payable experience is essential
Team Leader / Manager experience is essential
Excellent communication skills
Good reporting / analytical skills

Hours:

Monday to Friday 0900 to 1700