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Job summary/purpose:

• Assist in the commercial function and reporting for projects within the region including site budgets, payments, benchmarking, WIP, cash flows and valuations.
• Monitor and report build costs periodically reporting any savings and excesses.
• Assist in the monitoring and evaluation of contractor performance.
• Management of external consultants involved in the commercial function.
• Collaboratively work with other internal departments.

Primary responsibilities:

Scheduling and quantifying materials and labour

• Ensure that Commercial Department procedures comply with both the Commercial Manual and the Operating Framework.
• Work alongside other departments to ensure project viability and improve cost effectiveness.
• Ensure all specifications and programmes are complied with and that quality is not compromised.
• Monitor invoicing procedures and resolve any issues in conjunction with the Finance Department.

Commercial Management

• Assist in WIP and cash flow forecasting.
• Monitor, reconcile and recharge any costs, which relate to shared cost items with either other businesses within the Group or external Companies.
• Calculate all the prime costs on developments within the business, reporting any movements in the costs since the preparation of the land purchase exercise. Prime costs to include but not restricted to dwelling structures, professional fees, site abnormal and infrastructure costs.
• Assist in the preparation of Site Budgets for authorisation by the Business Unit Management Team at the appropriate time.
• Maintain the development budget both in Coins and BoQ.
• Assist with site adoption works and manage closed site provisions.
• Manage RSL valuations and attend meetings on site.

Monitor and report costs

• Monitor and explain all cost movements within the site valuation.
• Have responsibility for processing all Contractor, subcontractor and consultant orders and payments, variation orders and day works.
• Undertake site valuations of production at budgeted cost on a quarterly basis.
• Carry out full CVR process and prepare and present information for monthly Profit & Loss meetings.
• Forecast final accounts and prepare and present cost to complete reports.

General

• Be aware of all codes of practice that impact on estimating e.g. Building Regulations, NHBC requirements, HSE etc.
• Monitor, reconcile and recharge any costs which relate to shared cost items with either other businesses within the group or external Companies.
• Attend Pre Start, Pre Tender, specification and any other relevant meetings as required under the Company’s Operating Framework.
• Input and maintain any computer based databases or systems including Coins and Excel.
• Any other duties as required by the Managing Surveyor/Commercial Director.