01892 860 909

info@flossagency.co.uk

  • slide
  • slide
  • slide
  • slide
  • slide
  • slide
  • slide
  • slide
  • slide
  • slide
  • slide
Legal Secretary (Commercial Property)
Tonbridge, Kent
20-25K PA + Benefits
Permanent

Individual/Team Specific



• Provide all secretarial support for the lawyer. To prepare accurate correspondence, documents and forms through digital dictation and copy typing in line with the firm’s house style
• Prioritising...

Individual/Team Specific



• Provide all secretarial support for the lawyer. To prepare accurate correspondence, documents and forms through digital dictation and copy typing in line with the firm’s house style
• Prioritising workload and notifying Lawyer/Team Administrator of any problems with heavy workloads
• Using precedents efficiently, being able to retrieve relevant documents from LawSoft
• Deal with clients both in person and on the telephone and to provide such support in a professional and friendly manner
• Maintaining lawyer’s diary, both paper and electronic, where appropriate and calendar entries.
• When lawyer is out of the office for a day or on holiday, check post tray and pay in any cheques received
• Managing lawyers’ inboxes – dealing with emails where appropriate, drawing lawyers’ attention to emails which need action. Archiving and filing emails as appropriate/required
• Keeping up to date with all documentation filing and file closures and being able to retrieve requested files and documents with minimum delay
• Handling all telephone calls in an efficient and courteous manner and dealing with queries where possible and passing them on in a timely fashion as appropriate. Taking messages when required and typing file notes of all relevant messages taken
• Maintaining regular housekeeping in your network area



General



• To arrange appointments, both internally and externally. Co-ordinating arrangements for visitors, book meeting rooms and liaising with reception to arrange for refreshments as necessary and assisting clients in the office when requested.
• Assisting other secretaries throughout the whole firm when your own workload permits
• To ensure the confidentiality of all firm’s and client’s documentation and information
• Providing cover on reception as and when required
• Performing other duties commensurate with your position as may be reasonably required



Person Specifications:



Commercial Property experience
Audio typing, MS Word and Outlook
A minimum of 55 WPM
ILEX Legal Secretarial qualification or equivalent
Good telephone manner and attention to detail

Administator / P.A.
Tunbridge Wells
£27,000
Permanent

Our client, based in Tunbridge Wells, is looking for an P.A./ Administrator to join their team. This is a busy and varied role and you will be reporting directly to the M.D. and F.D.

The successful P.A/ Administrator will be carrying out general...

Our client, based in Tunbridge Wells, is looking for an P.A./ Administrator to join their team. This is a busy and varied role and you will be reporting directly to the M.D. and F.D.

The successful P.A/ Administrator will be carrying out general P.A. duties as well as keeping a record of all employees sickness and holidays, helping the F.D. with monthly accounts, invoicing, purchase ledger and Sage payroll, so some previous bookkeeping experience is a definite advantage.
You will also be assisting the Operations Manager.

The ideal Administrator / P.A. will have an excellent telephone manner, be able to multi task and be organised and methodical. You will have Good IT skills, including Word and Excel.

The hours are 8.30am - 5pm, Monday to Thursday and 8.30am - 3pm on Friday.

There is parking on site.

PA
Biggin Hill, Westerham
27K PA
6 Month Contract

This is a fantastic opportunity to join a well-established, award winning company. The role will initially be a 6 month contract with the possibility of a permanent job opportunity for the right candidate.

This is a busy and varied role...

This is a fantastic opportunity to join a well-established, award winning company. The role will initially be a 6 month contract with the possibility of a permanent job opportunity for the right candidate.

This is a busy and varied role supporting one of the company Director’s as well as providing support to key business areas.

Main Duties

  • Providing PA and secretarial support to a company Director
  • Supporting the Director with their management responsibilities
  • Managing diaries, organising internal /external meetings
  • Organising events / workshops / training
  • Screening phone calls, emails and correspondence
  • Producing documents, reports and presentations
  • Liaising with clients, suppliers and key business contacts
  • Arranging international travel / flights / accommodation for the team
  • Assisting with any projects and research

Skills / Attributes

  • An experienced, flexible PA with some management / supervisory experience
  • Fantastic organisation and communication skills
  • Excellent word processing skills and to be an advanced user of MS Office
  • Able to produce a high standard of work and be quality focused
  • Able to multi task and manage a number of different tasks
  • Able to develop and maintain key relationships with colleagues / clients
  • A good level of diplomacy and discretion is essential
  • The ability to meet deadlines

Hours of work

Monday to Friday 0900-1730 with an hour for lunch daily

Own transport is essential. (Car parking space available).

Office Assistant
Sevenoaks
£14,000
Permanent

Our client, a well established company based in Sevenoaks, is looking for an Office Assistant to join their team. This is a new position within the company, and the successful Office Assistant will be reporting directly to the M.D.

The ideal...

Our client, a well established company based in Sevenoaks, is looking for an Office Assistant to join their team. This is a new position within the company, and the successful Office Assistant will be reporting directly to the M.D.

The ideal Office Assistant must be willing to 'muck in' and help with whatever needs doing.
You will be working as part of a small team, and your main duties will be general office administration, answering the phone, checking invoices and deliveries, some data input and liaising with the factory.

You must have an excellent phone manner, and good IT skills, including Word and Excel. A working knowledge of Sage would be an advantage, but not essential.

The hours are 9am - 5pm, Monday to Friday with one hour for lunch.

Own transport is preferred, due to locality, and there is parking on site.

Temporary Legal Secretary
Tunbridge Wells
£9.00 per hour
Temporary

Our client, a prestigious Legal firm based in Tunbridge Wells, is looking to recruit a secretary, on a temporary basis, for one month, maybe longer.

The ideal candidate will have some previous legal experience, preferably in Property, fast and...

Our client, a prestigious Legal firm based in Tunbridge Wells, is looking to recruit a secretary, on a temporary basis, for one month, maybe longer.

The ideal candidate will have some previous legal experience, preferably in Property, fast and accurate typing skills and good IT shills.

This position is full time and starts on Mon 4th Sept '17. The hours are 9am - 5.30pm, Monday to Friday.

Compliance Assistant
Coulsdon, Surrey
£16,000 per annum
Permanent

A well-established professional services firm is looking to recruit a few Compliance Assistants for newly created opportunities in Surrey.The main duty of the Compliance Assistant is to assist the compliance team with archiving files and general...

A well-established professional services firm is looking to recruit a few Compliance Assistants for newly created opportunities in Surrey.The main duty of the Compliance Assistant is to assist the compliance team with archiving files and general administrative tasks.Responsibilities will be:

  • To ensure that files ready for archiving are prepared following the file checking procedure and are then archived using the company case management system
  • To assist in the physical file audit process, which will involve travelling to other client offices
  • To assist with the administration of the firm’s Lexcel and Conveyancing Quality accreditation schemes
  • To assist in the preparation of reports
  • To maintain lists/schedules and records as required and produce statistics
  • To undertake general administrative and clerical support where necessary
  • To undertake any other task reasonably requested

This position will require you to possess excellent MS Word including Excel and the ideal candidate will have previous experience of working in a professional services firm.This would suit a candidate who can show strong attention to detail with an exceptional ability to organise their daily work load and someone that can show strong written and spoken communication skills.

Temps required
Variable
Variable
Temporary

Temps required! Are you looking for secretarial, administration, catering or kitchen work?


Please contact Adrienne on 01892 860909 or at adrienne@flossagency.co.uk


Various hours, good rates of pay!

Temps required! Are you looking for secretarial, administration, catering or kitchen work?


Please contact Adrienne on 01892 860909 or at adrienne@flossagency.co.uk


Various hours, good rates of pay!